Tag: time management skills

Working on Vacation; a necessity or we lack Time Management Skills?

Summer vacation is the best time of the year to recharge the batteries and have some time-off. But are we really able to shut the laptop off and enjoy the holidays without work as an intrusion or time-wasting activities that interfere within our time with family and friends?

For Americans seems to be normal to work on vacation but is it really necessary or do we we need Time Management skills to prioritise our activities?

August has come and with it the time to take some time-off and enjoy the sunny days of summer. 

Whatever you are planning to do I bet you are starting the countdown.

Despite the common desire to go on vacation, it is very difficult for the majority of the workers to take some time-off and shut the laptop down for real.

An urgent email arrives, your boss calls you to ask you about that client of yours and so on and so forth. Nowadays we speak and try to create a work-life-balance way of working and living, as we already anticipated in last year article, What will work look like in 2021. Despite working-life-balance has become a common topic, the working society where we live in seems to keep struggling with a toxic working culture where being productive and always available are the normality.  

Working on vacation has become normal; let us take a look at the data 

A survey from MyPerfectResume asked to 1000+ U.S. workers how they handle their time off from work and how they separate work from personal life during vacation. And to relax seems to be more difficult than working instead! 

MyPerfectResume found out that 82% of the American workforce work while on vacation. But let’s see what this means and how U.S citizens contemplate work while on vacation: 

  • Nearly 90% check work messages and emails while on vacation; 
  • 70% of respondents answer calls from clients or colleagues on vacation; 
  • 42% take vacation days specifically to do work
  • 37% work on vacation because they “just like to be on top of things”; 
  • 66% reported that their boss contacted them to do work while on vacation and 94% actually did the work

What also comes out is that working on holidays it not just a random action but it seems indeed to be an habit. As shown in the following infographic, 42% of the respondents have already worked on holidays 2-3 times and 12% even 10 times

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Working on holidays; when do we need some Time Management skills and be able to prioritize tasks

As discussed in our article Time Management: project priorities and how to track them, we always feel busy because, as Eisenhower said, we are not able to prioritise our activities and we often spend too much effort on time-wasting tasks and activities. 

Especially on holidays we need to understand what activities need our time and energy so, for example, we need to ponder if that email is urgent or if it can wait a few days.

Time Management tools come to our help since they help us prioritise tasks of each project we are working on; they track our projects’ time to avoid any time-wasting activity and they provide us the data to weigh what project/client is the most fruitful

Does Technology make us overwork or does it make our work easier also developing some Time Management skills?

Technology is often misunderstood because it us usually seen as a non-stop working tool that never gives us a break. 

A study taken by Project Time Off noticed that those workers who work remotely tend to check their devices and stay connected way more than not remotely workers do. Also 78% of respondents said that they feel better knowing that they can use internet and access work from their holidays resort rather than not having the possibility to access at all. Blaming technology is not an answer and blaming a toxic working culture might just be a simplistic way to explain this phenomenon.  

What we, in Timeneye, have been noticing is that usually companies do not actually want their employees to overwork but, in some cases, it seems to be necessary. Indeed, the MyPerfectResume study testifies that 77% of respondents affirmed that they would feel guilty if they had to disturb someone’s vacation regarding a work issue. The conclusion is that working during holidays it is something that neither the managers and their employees want; it is just something that seems necessary

Timeneye is a Time Manager software that aims to make you avoid any wasting of time and let’s you have the time-off that you deserve

Timeneye provides you a simple and intelligent time tracking tool able to register hours, monitor project progressions and improve productivity

With Timeneye you can create the project you are working on and set the activities and phases that it will require.  

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After having done that, Timeneye makes you able to assign the proper time to the project or the activity you are focusing on. You can always use a calendar and create daily different tasks. In case the calendar is synced in Timeneye, all you need to do is to look for it in the Timeneye dashboard and just set it up! Using a calendar it is also useful to time block charts and assign different tasks to your team members

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Timeneye also provides you a time audit that will show you how you have allocated your time across your projects, letting you also know what project, task or client has been taking you most of your time.  

Automatically saving data on the software each time you track your time, Timeneye always provides you fresh data from which you can take insights about your project life cycle and how you have been allocating time and resources on it. 

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Timeneye is the software you need to be more efficient while working on numerous, complex projects and splitting different activities between the members of your team. 

Time is irreplaceable and it is the most valuable thing we have, for this reason Timeneye aims to help you to better manage it and make you spend the best holidays you can without worrying about work

What are you waiting for? Sign up for a free 30-day Timeneye trial!  

Time Management: projects priorities and how to track them

You know the old saying “Time flies when you’re having fun?”. 

Turns out, time also flies if you’re not in control of your day. This tends to happen if you can’t manage your daily tasks and lack some time management skills that would make you able to save a lot of time. 

Keeping track of time is generally a good way to keep productive all day. If you track time for the tasks you work on each day you will briefly improve your project planning and you will be an expert in avoiding time-wasting activities

Thanks to Timeneye we will show you how to check your work time and see if you allocate the right amount of time to your tasks and if, at the end, you are able to achieve your goals and objectives

But before we put our hands in the dough and start tracking time, let us see if you have a fruitful approach to time and are interested in developing some time management skills. 

From the Eisenhower Matrix to the time tracking software, Timeneye.  
Here is how to prioritise tasks and check the time spent on each of them.

Dwight D. Eisenhower is considered the precursor of time management

He was twice President of the United States and a five-star general during World War II, he created NASA, he ended the Korean War and made Alaska and Hawaii part of the union. 

These are not even all of the activities that he took care of during his life and, there is no need to highlight that he was a very productive and highly focused person

Eisenhower pointed out the difference between urgent and important saying that what is urgent is not important and what is important is not urgent. 

And it is from this Eisenhower’s thought that was born the so-called “Eisenhower’s matrix.” 

The Eisenhower Matrix

 Urgent Not Urgent 
Important Do it: Under this list go all of those activities that already meet a deadline and consequences if not taken or done. Handing in the last project before summer holidays; Picking up the suit before wedding’s day; Buying a present to your partner’s birthday. Plan it: Tasks and activities that do not meet a deadline yet but they move you closer to your goals and objectives. They are both important but it often occurs that they get postponed since they do not meet a deadline. Long courses able to boost your career; Starting a new sport able to help your posture; Networking events. 
Not Important Delegate it:  Those activities that have to be done but they do not require any of your peculiar capabilities. Washing your car; Answering some emails; Scheduling.  Delete it: Enjoyable but distractive activities that make you feel fine in the moment and guilty afterwards. They are important for a balanced and fun life but only if done with moderation. Watching TV or binge-watching Netflix; Eating junk food; Going shopping. 

The Eisenhower Matrix is important because it differentiates activities in order of priority as long term and short-term ones

To develop time management skills, it is important to understand what needs our attention or does not need it (DELEGATE IT), what needs immediate prioritization to avoid any trouble (DO IT), what might be considered as superfluous (DELETE IT) and, also, what should be kept in mind to meet our goals (PLAN IT). 

To sum up we need to ask ourselves two main questions:

  1. Is this activity important to me? 
  2. Is this activity urgent to me? 

After having replied to these questions we can feel ready to start a task and, while working on it, keeping track of the time it requires us. 
A time tracker is useful to prevent time-wasting tasks and improve our project planning to achieve our goals and objectives. 

And it is here that time management meets technology developing time managing tools able to avoid the mess of spreadsheets that become impossible to be read, inaccurate guesstimates and a lot of manual labor made of filling cells and tables. 

So the best way to track time spent on daily task is to rely on a time tracking software such as Timeneye! 

tracking project time - Timeneye dashboard

Timeneye and how to track time on different tasks

Timeneye let users track time effectively, but it integrates with several popular tasks and to-do list software. Timeneye isn’t just a timesheet, but it adds several visual reporting tools to literally see where the time went and help you to better project planning and develop your time management skills. 

It is easy to see exactly where your time went and, at the end, evaluate if that really were an important/urgent activity who needed you time or that could wait. 

But let us start seeing the advantages that a time tracking tool like Timeneye can offer you to make time tracking a daily working habit of yours

Let us set it up! 

Sign up, open your project, and start tracking time with Timeneye 

First, get started by signing up for the time your tracking software account (in Timeneye you can do it from the website). Then, what you have to do is create your first project

new project to track time - Timeneye

When you track time, be accurate as much as you can so you will not forget the “email-answering time” or the numerous meetings requested by your client. 
Tracking your whole time on a project is a perfect way to bill properly your client because in this way you are aware of the billable vs non-billable hours you have worked on. 

As you set your projects in Timeneye, you will also break them down phases.

Every content marketing activity will require you some time, as shown in this Timeneye project view. 

And now you can track your time, making sure you assign the right amount of time to the correct project and phase you’re working on. 

project's phases to track time - Timeneye

Connect Timeneye and Todo List Apps 

If at work you are already using to do lists and a project manager software, you can just add Timeneye’s time tracker to them

In this way, you won’t have to switch between multiple tabsand you will focus on the task, just right where you are. 

Timeneye also tracks the time you spent on each tasks thanks to native connections and to its handy Timeneye Browser extension. 

Track time - Timeneye integrations
  • To track time for Asana’s tasks and Basecamp to dos use acombination of the browser widgets for starting timers. You can also just leave a comment on the task/todo with the time spent on the project; 
  • To track time for Clickup and Microsoft Planner sync your ClickUp project and Microsoft Planner plan with Timeneye. Then use the Timeneye Browser widget to track time; 
  • To track time in Todoist, Taskade, Microsoft To Do, Trello, use the combination of the Timeneye Browser widgets and use the widget button to track time. 

The integrations will link the time you track to the specific task you’re working on

How to know what the most time-wasting tasks are

A time audit will show you how you have allocated your time across your projects and it makes you know what project, task or client has been taking most of your time

Timeneye is a time tracking tool that automatically saves data on the software each time you track your time. 

In this way you can take advantage of the data and get time insights; it’s waaay more efficient than extracting data from endless spreadsheet rows, or worse, rely on your memory and guess on whose activities you have worked on during the last month. 

For example, in Timeneye’s Personal report section, you can check how you have been using the time across all the projects.

data about projects'time and phases - extract reports with Timeneye

How to know how much money you should spend on repetitive tasks?

You can use a calendar to get organized and track your repetitive tasks

You can create recurring events for the task you do often, and then sync your calendar with Timeneye directly from your Outlook Calendar and Google Calendar Integration. 

Using a calendar from productivity is not only useful to remember tasks and appointments, but also for time blocking or deep work

If the calendar event is synced in Timeneye, all you need to do is to look for it in the Timeneye dashboard, and use the suggestion to track time. 

We might now say that time management it is something in between our organization and ability to recognize urgent and important activities and tricks and tools able to make our life easier to avoid distractions and interruptions, manual labors, or silly, repetitive tasks. 

First of all, we would need to focus on our time management skills and see how able we are to prioritize, delegate and delete non-important activities. 

Once we are confident and we know what to do and when to do it, we can rely on time tracking software, such as Timeneye, to enrich our time management skills and check how much time a task requires us

In this way it is up to us to decide if we want to put more energies in improving our work performance or, in case it is not worth it, it would be better to just leave it and not taking similar commitments in the future

Time management plus time tracking tools not only make us save a lot of time but they also make our business flourish

Give it a try and sign up for a free 30-day Timeneye trial! 

5 Simple Habits That Will Boost Your Time Management Skills

Have you been racing against the clock? Working on tight deadlines while juggling many tasks at once does not exactly make for a productive atmosphere.

The struggle to improve our time management skills can start from small, simple everyday routines. Human beings are creatures of habit after all! Let’s see how you can be more productive at work with 5 simple daily habits you can take up today.

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The secret of time management for creatives

It seems like an impossible task finding time to finally start to work out your ideas. How is it possible that I can’t seem to start working out my creative thoughts?

Many of us struggle with these thoughts on a daily basis.

Finding the perfect balance to start working out our creative thoughts seems more difficult than it sounds. It leads to stressful and chaotic moments where you constantly ask yourself, why didn’t I start on time?

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Your time is priceless, take better care of it

Start managing your time in Timeneye with a 30-day trial.

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