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Boost your productivity by integrating Timeneye with all the tools of the Microsoft ecosystem

Maximizing Office 365: How to Track Time in Microsoft and boost productivity 

Maximize your efficiency by using Microsoft tools to track your time. Learn how in this step-by-step guide.  

A fully integrated ecosystem, such as Microsoft Office 365, benefits companies, but you need more than collaborative apps to get the insights you need to move your business forward. Instead, time tracking helps you monitor your time investment and labor costs. By syncing Timeneye with your favorite project management tool, you can keep track of all your projects’ profitability and delivery status.  

How does it work? When you connect Timeneye to a Microsoft tool of your choice, we sync all your projects automatically, including phases, tags, budgets, and team members.  

All the time you track with our integration is securely stored inside Timeneye. Every time you make a change in one of Microsoft platforms, Timeneye will sync this update automatically.   

This way, you save precious time in admin work and timesheet filling, and your productivity reports will always show the freshest data. And turning your working time into data is essential for invoicing your clients accurately. Timeneye allows you to export a detailed breakdown of all the billable work you have done – and how much you are owed for it.   

In this article, we’ll show you how to integrate Timeneye seamlessly with the following Microsoft tools:  

Microsoft Teams  

Microsoft Outlook Calendar  

Microsoft Planner  

Microsoft To Do  

Let’s dive deep into each Timeneye integration! 

How to track time in Microsoft Teams


MS Teams is one of the most popular video conferencing platforms. So, chances are you are working with MS Teams running in the background or constantly present on your side monitor. And since you already use this platform, wouldn’t it be practical to keep track of your projects here too? That’s what we thought!   

With the Timeneye integration for Microsoft Teams, you can track the time of your project life cycle, keep an eye on budgets and stay connected with your team. 

How to integrate Timeneye with Microsoft Teams?  

  1. Add the Timeneye app directly from your Microsoft Teams desktop app;
  2. Automatically add your team members from your Microsoft account;
  3. Start tracking time!

For more info, check our video on How to Integrate Timeneye with Microsoft Teams

What are the benefits of tracking time in Microsoft Teams?  

  • Keep your team on the same page: whether your team works fully remotely, in-office, or in hybrid mode, Timeneye allows you to keep your team accountable and have an overview of your project lifecycle and client’s deliverable.  
  • Increase productivity: by spotting your most productive system and prioritizing the most vital activities, businesses can optimize their schedules and work habits to achieve better results and higher revenue.   
  • Profitability: time spent in calls, meetings and planning can often slip through the cracks, quickly turning into undetected company-sunk time. Timeneye captures every billable minute worked across the team. 

How to track time in Outlook Calendar


Your work calendar already holds most of the data needed for a timesheet. That brainstorming meeting with the marketing department? It counts as work. And that site inspection at your client’s firm? It also counts as work.   

It is pivotal for a successful business to keep track of billable and non-billable hours to stay profitable. Speed up the process by connecting your Outlook calendar to your Timeneye account to automatically populate your dashboard with your work events.   

How to integrate Timeneye with Outlook Calendar?  

  1. Sign up/Log in to Timeneye
  2. Connect Outlook calendar: click on the “Link Calendar” button on your Timeneye Dashboard
  3. Select your work calendar and sync events as suggested entries  
  4. Your work event will start populating your Dashboard so that you can track time on them  

For more info, check our page on How to Integrate Timeneye with Outlook Calendar

What are the benefits of tracking time in Outlook Calendar? 

  • Optimize your schedule:  78% of employees believe their meeting schedule to be messy. Use the information provided by Timeneye to help you make the necessary adjustments and enjoy a better work-life balance.  
  • Accurate time tracking & billing: if a client or partner needs to review their timesheets for billing purposes, you can easily export the appropriate time report with a click. With Timeneye you can recall exactly what you were working on at any given time. 
  • Capacity: understanding what you can and can’t do during your workday is critical: in Timeneye you can set daily capacity and labor costs for each user and establish realistic goals for your team.  

How to track time in Microsoft Planner


Teams rely on Planner to provide a simple, visual way to organize their work, collaborate effortlessly, and stay on track. Timeneye’s integration with Microsoft Planner lets you track time directly on your tasks. When Timeneye is connected to Microsoft Planner, time tracking controls will appear in the interface. As a native integration, Timeneye will automatically sync the updates and display the most up-to-date data whenever you make changes.  

How to integrate Timeneye with Microsoft Planner?  

  1. Sign up/Log in to Timeneye
  2. Move to our Integrations tab and add our Browser extension for Chrome, Firefox and Edge.
  3. Automatically import your Planner projects in Timeneye
  4. Start tracking time!

For more info, check our page on How to integrate Timeneye with Microsoft Planner

What are the benefits of tracking time in Microsoft Planner?  

  • Efficient project management: the project management features of MS Planner combined with Timeneye’s capabilities help you track time spent across multiple projects and departments while generating insightful reports of your work patterns. 
  • Prioritize tasks: long meetings and unnecessary micro-tasks can eat up time quickly, adding to internal costs and lowering profit margins. Timeneye aims to inform you how you use your time and resources, eventually streamline your work processes, and prioritize your activities.  
  • Avoid bottle-neck situations: are your projects and milestones regularly delayed? Does this situation create a stressful work environment? If so, reviewing your project timeframes and schedules is a good idea. Timeneye tells you the status of your project and notifies you when you are approaching the deadline. 

How to track time in Microsoft To Do


While Microsoft Planner is made for team and project management, Microsoft To Do is designed for personal use. However, large teams occasionally find it helpful for planning daily activities. 

Employees, for example, are frequently expected to submit timesheets for productivity and payroll purposes, and they may rely on Microsoft To Do to recall what they have been working on. Timeneye’s integration allows users to track time directly on their list items. 

How to integrate Timeneye with Microsoft To Do?  

  1. Sign up/Log in to Timeneye
  2. Move to our Integrations tab and add our Browser extension for Chrome, Firefox and Edge.
  3. Click the Timeneye widget next to your Microsoft To Do tasks and you are ready to track time!

For more info, check our page on How to Integrate Timeneye with Microsoft To Do

What are the benefits of tracking time in Microsoft To Do?  

  • Personal task management: when you have multiple important duties, prioritizing them is more challenging than it sounds. Timeneye provides an overview of your time management and enables you to identify the most urgent tasks. 
  • Reducing Your Stress Level: quickly diagnose activities that are taking too long and causing undue stress. You can then reprioritize your tasks based on importance and urgency to ensure that your time and energy are focused on what matters most.   
  • Stay focused: starting a timer for a task puts you in the right mind frame and allows you to focus on one task at the time, without the risk of counterproductive multitasking. 

Wrapping up  

At Timeneye we believe time management should be essential to running a successful business. By gathering useful insights about how the time has been allocated, you will be able to analyze it and eventually optimize it.

In conclusion, you need to combine project management tools and timekeeping to reach the next step in your business growth. 

How to introduce time tracking in your organization

Introducing time tracking in your company is essential for measuring productivity and improving efficiency. Here is a step-by-step guide to help you implement team time tracking effectively.

Time management should be an essential component of running a successful business.   

Gathering valuable insights about the allocated time allows you to analyze it and eventually optimize it. This will result in a series of benefits, such as meeting deadlines, improving efficiency, being more productive, and delivering better work.   

Introducing a time tracking tool to the team could be challenging: some team members might have preconceived notions of what time tracking is and how it works. They may assume you’ll use it to “spy” on them or micromanage their work.   

That’s why it’s necessary to introduce the new tool appropriately and dissipate their fears with the correct information from the start.   

The following tips are a good starting point for any organization that would like to adopt time tracking software, whether you’re a small business or a big one.

Here is an overview of the most effective path:

# 1 Define goals & success criteria 

Different industries might have various reasons to start using time tracking software and different expectations for the outcomes, depending on size and industry.  

At this stage, it’s essential to set clear goals about what you would like to achieve by introducing a time tracking tool: for example, would you like to increase productivity? Monitor team’s performance? Bill your clients more accurately?   

List your objective and share them with all the stakeholders

For inspiration, check out our list of example scenarios for each department.

# 2 Choose the right time tracking tool

Suppose you were used to tracking time with Excel spreadsheets or paper forms. In that case, you might have realized by now that those methods are time-wasting, inefficient, and, most importantly, don’t provide any actionable insights. So, your next step is to choose the right time tracking app for your team. This tool should be simple, intelligent, and easy to use.   

Also, make sure that the tool you choose allows employees to track time wherever they are: on the field, meeting the clients, or switching between multiple projects. Make it easier for them to track time by activating the integrations with the other software they use and encourage using the time tracking app on their mobile phone.   

That’s why whether your team works fully remotely, in-office, or in hybrid mode, Timeneye is the perfect tool for you. For more information about Timeneye, check out our feature page dedicated to Team management.   

Otherwise, if you want to see Timeneye in action, Sign Up for a free 30-day trial

# 3 Communicate the change 

Like any other company’s decision, communication is vital. Organize a meeting with all the stakeholders, managers, and end-users to create the initial awareness of the changes you will be making and get them excited about it.  

Tell them about the time tracking benefits (more on this later) and what the outcome should be. We have prepared a template with some slides you could use during this meeting, but you should add your expectations for each department and specify what success would look like for each user scenario.  

Towards the end, ask who would be interested in being part of the pilot team. These people will be the first to test the time tracking tool and, in the next future, train their peers. 

# 4 Explain the benefits of time tracking

Initially, some employees might see time tracking as a meaningless practice that only takes up their time on an already busy day. If you are trying to get your team on board right from the start, you should make them understand the reasons behind your decision.   

In fact, time tracking can have several benefits for employees, including:  

  • Ensuring that tasks are allocated and distributed fairly  
  • Making the workflow better adjusted to the needs of your team  
  • Avoid bottle-neck situations and recognize the first signs of burnout  
  • Deliver your projects on time and within budget  
  • Keeping the team members focused and on the same page  
  • Improved work-life balance  
  • Accurate billing 

# 5 Be clear about what will be tracked 

It’s essential to specify that the intention is not to look over people’s shoulders, but to become aware of how the working time is utilized in the organization and eventually optimize the process. Initially, your colleagues might be concerned that the new software will track everything they do in the office, such as the time spent checking emails or the length of their coffee breaks.   

Assure your employees that the ultimate goal of a time tracking tool is to provide a big picture of how time and resources are distributed during a project life cycle.  

With Timeneye, everyone’s privacy is protected: it doesn’t support screenshots, keystroke counts, GPS tracking, and other invasive monitoring tools. To learn more about this, read Our Privacy Promise

# 6 Test the tool with a pilot team 

Start recruiting a small group of like-minded people interested in the time tracking benefits and may also be accountable for the tool implementation.  

No matter what size or industry your organization may be, early adopters share certain traits: interested in technology, collaborative by nature, willing to try something new, and able to give constructive feedback. Did any of your co-workers come to mind? Great! These people will be the first to test the software and, in the next future, train their peers.   

We recommend starting with 2 or 3 real-life projects to get the pulse of how it works. Also, set permission levels and roles for your team members to replicate the company’s hierarchical structure. Having a heterogeneous group of people with whom you can test the new tool in all its functionalities could help troubleshoot potential problems.   

For a more extensive read on this subject, download our free eBook

# 7 Provide training and technical support 

Provide training on how to use the time tracking tool and ensure that employees understand why it is important to track their time accurately. Set aside some time to give everyone a hands-on training session, preferably in small groups. This way, they’ll have the opportunity to explore all the key features and get their questions answered. 

Good practices for a smooth start:  

  • Ensure everybody is in contact with the internal Help Desk or IT specialist in case of technical problems.  
  • Encourage all employees to contact their Group Manager or Admin for further training or technical assistance.  
  • Create a specific channel on your Microsoft Teams or Slack where people can ask questions and exchange tips and opinions. 

Learn more about How Timeneye integrates with Microsoft Teams.

# 8 Monitor & adjust 

Getting new software aboard may take a lot of work. But that’s OK! Leave enough time, depending on the company size, for everybody to get acquainted with the new software.   

Some issues might emerge in the first few weeks of usage, so address them promptly and adjust your workspace.  

Monitor the implementation of time tracking software and collect employee feedback with an anonymous survey. Use this feedback to adjust the process and, if necessary, organize a second round of training sessions.  

# 9 Onboard the rest of the company 

Use your learnings, talented managers, and early adopters to support your organization’s broad-scale deployment. Once your workspace is set up, invite the rest of the team to join you on the platform.   

If you are not ready to onboard the whole company, you could proceed department by department.  

Best practice: empower your early adopters and delegate them the responsibility of training their peers by organizing demo sessions.   

For more details about a phased approach, check out our eBook:

# 10 Make it become part of your working routine 

Consistency will be the key: tracking time daily will ensure you’ll have enough data to complete the necessary analysis.    

With Timeneye, you can set automatic reminders to make tracking time part of their working routine.  

The best way to make your team commit to the initiative is for it to show results: when you have enough time tracked, run your first productivity report. Reports should give you a complete overview of the total time spent on each client, project, task, billable hours, and team member.   

It’s essential to update your team regularly, ideally at a fixed time each week or sprint. Highlight the benefits of this new business practice, and remember to praise any positive effort!   

As your employees reap the benefits of improved productivity, better time management, and a more efficient workflow, they will be motivated to take the time each day to fill their timesheets.

Kanban vs Scrum. How do they work and which Agile method suits you the most?

 Kanban and Scrum are the most famous and used Agile Project Management methods. But how do they manage the flow of work and which method meets your project necessities?

Kanban and Scrum are two agile project management methodologies that are not only used by software houses or IT companies, but they are starting to be appreciated and used also by companies in other fields (marketing, pharmaceutical, etc.).

To better understand what Kanban and Scrum are, it is useful to have an overview of what agile project management is and how it works.

What agile project management is and how it handles the flow of work

Agile project management is an approach to project management that, as we already know, is a way, supported by knowledge, skills, methodologies, and tools (such as project management software) to develop new products and services.

Project management, and consequently agile project management and Kanban and Scrum approach, follows 3 phases: initiation, planning, and execution.

In developing a project plan these 3 phases must be followed respecting the budget and time of release.

Agile methodology derives from project management and, indeed, it also shares the aim to achieve a goal in different stages and steps.

With project management, we have a big launch or product update, while, with agile management, the goal is split into small chunks (all of them with a specific prioritization) and it has the goal to continuously deliver product updates and new features respecting the planned deliverables.

Agile methodology answers to the nowadays market needs that want competitors able to constantly develop new product/service features or product iterations putting clients ’ feedback and requests first.

Agile is based on 4 principles:

-Individuals and clients ‘necessities come before tools;

-Answering people’s needs instead of following a planned and strict workflow;

-Customer’s listening putting collaboration first;

-Useful and functioning software development over comprehensive documentation.

Agile project management offers a way to be more competitive, fast, and malleable and this is the reason why software houses tend to adopt it instead of the more traditional and “structured” project management one.

If you evaluated that agile methodology is the approach that might help you the most to better work on your project, then you just need to make up your mind and adopt Kanban or Scrum approach.

Both Kanban and Scrum are efficient ways to manage a project and its continuous improvement but, while the Kanban approach has a more fluid and malleable approach, Scrum is more rigid but very fast since it is structured in a brief but intense flow of work (sprints).

To better evaluate which approach suits you better let’s see what Kanban and Scrum work

Kanban, an agile methodology

Kanban is a fluid and continuous agile approach that focus the attention on a brief, but well-planned and structured flow of work.

It comes from the Japanese word “visual signal” and it helps managers to have a more visual management system since project phases and tasks are represented by cards and find a graphical location on a workflow board.

Kanban was born in the 1940s thanks to the industrial designer at Toyota, Taiichi Ohno, who was looking for an efficient way to keep an eye on every production step and the company’s work in progress.

Kanban mainly focuses on the possibility to visualize work; already completed work, work in progress, and the one that has to come maximizing the efficiency of teams and the project’s process.

Kanban teams have the so-called user stories as their main end goal, and they aim to express the software user’s perspective.

In Kanban methods, the development teams work on software features shaping them based on the user’s perspective and needs.

As we already mentioned in the agile values, we know that high importance is given to stakeholders and their necessities rather than to the tool itself. For this reason, user stories utilize non-technical language to better give team members a “down-to-earth” context that will help them shape human software functionality.

After having understood the user story, the development team knows what its potential client needs to create something valuable.

User stories are at the core of an agile program; without them, the product/service cannot be considered user-focused.

Kanban boards: how a Kanban approach looks like

Kanban was thought to visualize work and, for this reason, it relies on boards, cards, columns, work in progress (WIP), commitment points, and delivery points.

All of them help the team to acknowledge and visualize the right amount of work that needs to be done and the current work in progress.

  • Visual signals are visual cards, and they are normally used by team members to write on them work items and tasks, usually one per card. This helps the development team to keep an eye on what they are working on.
  • Columns represent a specific activity that together composes a “workflow”. So cards compose the workflow and are piled one onto another (with a focus on prioritization) until the project is completed.
  • With Work in progress (WIP), Kanban acknowledges that there has to be a maximum of 3 cards piled in one column.
    Work in progress aims to suggest to the team that it cannot work on more than 3 tasks otherwise employees risk losing focus on the prioritized activities.
  • Commitment point: Kanban teams have a product backlog for their board and it is here that both teammates and users write down the ideas for the projects. It is a shared and collaborative way to develop great products!
  • Delivery point is the final one in the workflow. What the team aims to do is to reduce the so-called lead time: the time between the beginning of the project and its end represented, indeed, by the delivery point.

So it is here that the team makes its evaluation and decides if the project has been handled well or not.

The Kanban method can be easily applied to each project or project-based business but is a great approach for all those companies that are working on many projects for different clients with different deadlines and priorities. Indeed, more cards can be added and put before others to pursue a new order of prioritization in the workflow.

Also keeping an eye on a visual workflow help the user to immediately understand what is finished, what needs more effort, and what needs some changes.

To see if everything is going as supposed to, it is important to monitor lead time and cycle time.

With Timeneye you can track the time spent on each project, and its phases, in real-time, keep an eye on your team members’ work, and set email reminders.

Thanks to detailed reports it is possible to receive insightful knowledge about how you and your team have managed the project life cycle and if you were able to stay on time and within budget.

Combining time-tracking software with a project management one is the perfect way to improve a company’s efficiency and productivity and make future project releases easy and stress-free.

Scrum, the most used agile methodology

Scrum is the most common and used agile project management approach in the whole world, and it was designed for all of those companies that are in a fluid market exposed to changes.

This agile method is stricter than the Kanban approach, but it implies a shorter amount of time, called sprint, that has the main goal to release a feature, product iterations, or a new service.

Scrum methodology is usually adopted by software houses that structure their work on projects, tasks, and activities; all of them at the same time.

Companies that focus a specific amount of time on getting that activity, and tasks done thanks to a great focus of all of the company members, find the scrum method perfect for them.

Scrums usually last 2 weeks and they, indeed, are broken up into sprints that have the goal to focus on single, split tasks.

The team splits complex projects into smaller tasks and activities and each of them is prioritized and put into the calendar with its related deadline.

Scrum steps and how to manage the flow of work

To better organize the amount of work and its work in progress, the sprints are precisely organized in steps:

·  Sprint planning: The goal of this step is to evaluate and decide what has to be done in the sprint and how it should be done (how many employees will be working on it, for how long, etc.). At the beginning of each sprint, in the sprint planning, activities and their deadlines, have to be written down in the sprint backlog.

·  Daily Scrum: At the beginning of each sprint day, the team members meet up and decide what are the daily tasks and what they should do, how they have to do it, and if there are common tasks that need reciprocal work. All of these always keep an eye on the sprint backlog.
What matters here is to all be aligned knowing what has been done the day before, what should be done during the day, and if there is a task that needs a collaborative approach.

·  Sprint review: In this sprint step the team members should show each other what has been done (acknowledging the priorities written down in the backlog) and talk about what needs to be done in the next future

·  Sprint retrospective: The sprint is completed so it is now time to discuss what has been handled well and what, instead, needs some improvement.
This step is extremely important since it has the goal to find process improvements that might be inspirational for the next sprint.

 Scrum and the importance of team roles

Scrum is different from Kanban also for what regards the team, its size, and the team members’ roles.

If in the Kanban approach, the development team members work on different tasks of the same project, in Scrum it is possible to do it only when a single task and the role of each team member is strictly related to the single task of the sprint.

The Scrum team usually includes three important roles:

·  Scrum master: s/he is the one who leads the team and guides team members with the proper methodology and approach. It is her/his responsibility to meet the deadline, stay on budget and release the product update or feature on time. This also inspires, supports, and motivates the team members to not only reach the goal but, while doing so, improve their competencies and find a better way to collaborate. S/he also has the responsibility to stop the sprint in case something does not go in the right direction.

·  Product Owner (PO): S/he brings to the whole team customers and stakeholders feedback. Her/his role is extremely important since it represents the agile project management values for whom the individual comes before the tool. The Product owner translates the user story into a practical need and helps the team to find the proper direction to develop the feature that the clients need.

Daily s/he prioritizes the team activities in the backlog prioritizing what the client needs first.

·  Team: the employees who work on the project, translating the user story into product features and developing the sprint project from beginning to end. 

Kanban vs Scrum; which one suits you the most?

Kanban and Scrum methods are agile project management methodologies that help companies to work in an always-changing and competitive environment where users demand useful, easy-to-use, and always new devices.

While the Kanban method is a fluid and continuous approach that makes time and project tasks visualizable, Scrum is a stricter approach that focuses all the team energies on a single sprint.

Both Kanban and Scrum aim to help companies to make better services or products but, while Kanban aims to limit work in progress in favor of maximizing efficiency, Scrum aims to focus on the incrementation of work splitting it into sprints.

Kanban wants to reduce the amount of time that a project takes using Kanban boards while continually improving the workflow.

Scrum adopts specific roles and rules to follow daily to reach the goal in the amount of time decided at first.

What is different is the time approach: in Kanban, the time has to be followed and controlled during the flow of work while, in Scrum, it is already decided and not put into question.

But both of them consider time as the main way to measure if a project has been handled well.

It is indeed important to keep an eye on time integrating your project management tool into Timeneye!

Timeneye is a time tracking software that helps you and your team to track time in real-time, both online and offline, and, thanks to insightful reports, it helps you get the data you need to evaluate if the agile project management you adopted was the right one!

Sign up now and receive your 30-day free trial!

Billable VS Non-Billable hours: how to stay profitable knowing how to calculate and time tracking them

Many professionals working on hourly assignments know how complicated it is to properly track their billable work

And while they work for their clients, they also perform several activities that don’t add up to the customer’s invoice. Despite this, these billable hours vs actual hours worked cost the worker time and money

It is very common to struggle to properly track and balance non-billable and billable time, even if you are law firms, a medium, or a big company with solid experience and expertise. 

This article will show how to calculate the billable work you have done, differentiating it from the non-billable time. To do that we will ask for a little bit of help from technology and our time tracking software, Timeneye.  

Billable VS Non- Billable Hours: what are the differences and how to calculate them

To strike a balance and reach profitability, companies must be very careful about how they calculate the total hours worked and classify them as billable or non-billable time

This is a key point for not just companies or law firms but also freelancers and solopreneurs; they all share the same problem and struggle to find the right billable hours calculator or time tracking software

But first, what do billable and non-billable hours mean when we consider all of the hours worked during a day? How can we divide billable hours vs actual hours spent on working, gaining capabilities and knowledge to better hand in that project? 

Hours worked – When you should and should not consider as billable your work time has mentioned all those activities that are usually considered as billable and the others that should not be included on the bill to your client

Billable Hours Non-Billable Hours 
Studying/making research for the project Time spent on meetings, calls, and emails with the clients before having signed the contract 
Market research for the project Pitch to the client, even though it regarded the project you later have done for him/her 
Project planning and timelines Workshops, webinars and courses to gain new professional skills 
Meeting (both in person and online) What’s behind the goals and tasks of the project that the contract does not include 
Writing and replying to emails Networking meetings 
Doing the actual work for the project Rework, mistakes, or new versions of the project required by personal mistakes or change of direction 
Checking the work and making reworks or adjustments after the client’s feedback Time spent on collecting receipts, calculating the time spent/ accountant consultancy regarding the invoice to the client 

How to Track Billable and Non-Billable Hours

The first tip that we would like to share with you is to keep track of the hours worked every single time. Do not do that at the end of the project because as long as time goes, by the more you will lose track of how much time you spent on billable or non-billable activities. 
Also, we would like to suggest you make a time log or a timesheet to later bill your clients
For the small project, it is possible to do that manually, creating spreadsheets with single different columns for each activity you are working on; this also adds activities’ descriptions, the date, and the amount of time you spent on them. 

In Timeneye we would recommend you rely on a time tracking software able to easily track all your activities (emails, meetings, actual work performed on the project) with just a single click. 

Thanks to Timeneye’s help, let us see how you can track time, distinguish billable and non-billable activities, and get the data you need to evaluate how you have been handling your projects. 

Set your personal billable hours calculator with Timeneye

When you calculate profitability, you cannot rely on guesstimates. 

Also, spreadsheets become unmanageable if you start working with lots of data

To keep track of the billable hours vs actual hours worked, a digital time tracker provides you with more accurate data

Timeneye lets you create billable projects and set hourly rates for the whole project (if you work solo) or for each employee (for companies). 

Timeneye dashboard

You don’t have to make difficult calculations every time because the platform will show the totals to you. 

After you’ve started tracking your billable time, make sure to keep track of how much you have already invoiced your client, and how much is left. This is crucial for creating accurate invoices, to avoid overcharging or undercharging the client. 

In Timeneye, you can mark every time minute as billable (still to be included in the invoice) and billed (that you have already charged). 

Tracking non-billable work shines a light on the activities of your business. This piece of information is what you should know to improve productivity and, most importantly, keep an eye on profitability

Within a billable project, for example, there can also be some activities that you cannot bill the client and include in the invoice. But those activities must end up in your timesheet otherwise you’ll never know about them. 

Create detailed time reports

The great thing about using time tracking software is that the data is available for reporting and evaluation

You can export all the time you track, take a look at how the time was used and identify cost sinks. 

In this way, you will make a habit of running reports on the billable and non-billable activities of your business. 

This serves several purposes: 

  1. Transparency with the client: you can export a detailed timesheet of the activities you carried out for the client and attach it to the invoice; 
  1. Internal evaluation and analysis
  1. Transparency within the business

Analyze, adjust, repeat: get insights from your work time

Time tracking data is not just a mere calculation of how many hours you have worked, they also give you insights into where, how, and why you spend your time into that particular manner. 

It’s not enough to run reports to count the amounts you have to invoice. You also have to ask yourself if you’re using that time in the best way possible

Let’s say you invoice a project for a certain $$$ amount. Then, you look at the time tracking data, and you find out that or that project/client you have spent an enormous amount of time just in taking care of emails. 

That time is difficult to bill your client, but these hours have already gone and you cannot take them back; they have a cost on your business! 

Having learned from that lesson means that you can take action for future projects to make sure you communicate better with the clients you have. Perhaps you can invest in a communication tool. Or, you can simply set better communication rules with your client to avoid drowning in the endless sea of email. 

Or, let’s say you offer a free marketing analysis of your client’s business included in your client’s contact. You don’t charge the client for it.  

This may seem a good idea to attract new customers in the short term, but if you find out that that analysis took you more time and cost you more than other phases of the project, you may want to reconsider your offer

Calculate your profitability and your hourly rates

If you know the hourly costs of your business, you can for sure estimate your hourly rates; this means you can calculate your profitability. 

You should always keep track of this calculation by comparing how much money you have earned to the costs that the project has required you; this is to avoid your precious time and money going down the drain. 

Timeneye is not just a brilliant time tracking software but it also makes this calculation automatically so you don’t have to lose time filling spreadsheets over and over again. 

Time Management: projects priorities and how to track them

You know the old saying “Time flies when you’re having fun?”. 

Turns out, time also flies if you’re not in control of your day. This tends to happen if you can’t manage your daily tasks and lack some time management skills that would make you able to save a lot of time. 

Keeping track of time is generally a good way to keep productive all day. If you track time for the tasks you work on each day you will briefly improve your project planning and you will be an expert in avoiding time-wasting activities

Thanks to Timeneye we will show you how to check your work time and see if you allocate the right amount of time to your tasks and if, in the end, you can achieve your goals and objectives

But before we put our hands in the dough and start tracking time, let us see if you have a fruitful approach to time and are interested in developing some time management skills. 

From the Eisenhower Matrix to the time tracking software, Timeneye.  Here is how to prioritise tasks and check the time spent on each of them.

Dwight D. Eisenhower is considered the precursor of time management

He was twice President of the United States and a five-star general during World War II, he created NASA, he ended the Korean War, and made Alaska and Hawaii part of the union. 

These are not even all of the activities that he took care of during his life and, there is no need to highlight that he was a very productive and highly focused person

Eisenhower pointed out the difference between urgent and important saying that what is urgent is not important and what is important is not urgent. 

And it is from this Eisenhower’s thought that was born the so-called “Eisenhower’s matrix.” 

The Eisenhower Matrix

 Urgent Not Urgent 
Important Do it: Under this list go all of those activities that already meet a deadline and consequences if not taken or done. Handing in the last project before summer holidays; Picking up the suit before wedding’s day; Buying a present to your partner’s birthday. Plan it: Tasks and activities that do not meet a deadline yet but they move you closer to your goals and objectives. They are both important but it often occurs that they get postponed since they do not meet a deadline. Long courses able to boost your career; Starting a new sport able to help your posture; Networking events. 
Not Important Delegate it:  Those activities that have to be done but they do not require any of your peculiar capabilities. Washing your car; Answering some emails; Scheduling.  Delete it: Enjoyable but distractive activities that make you feel fine in the moment and guilty afterwards. They are important for a balanced and fun life but only if done with moderation. Watching TV or binge-watching Netflix; Eating junk food; Going shopping. 

The Eisenhower Matrix is important because it differentiates activities in order of priority as long-term and short-term ones

To develop time management skills, it is important to understand what needs our attention or does not need it (DELEGATE IT), what needs immediate prioritization to avoid any trouble (DO IT), what might be considered superfluous (DELETE IT), and, also, what should be kept in mind to meet our goals (PLAN IT). 

To sum up we need to ask ourselves two main questions:

  1. Is this activity important to me? 
  2. Is this activity urgent for me? 

After having replied to these questions we can feel ready to start a task and, while working on it, keep track of the time it requires us. 
A time tracker is useful to prevent time-wasting tasks and improve our project planning to achieve our goals and objectives. 

And it is here that time management meets technology developing time managing tools able to avoid the mess of spreadsheets that become impossible to read, inaccurate guesstimates, and a lot of manual labor made of filling cells and tables. 

So the best way to track time spent a daily task is to rely on a time tracking software such as Timeneye! 

tracking project time - Timeneye dashboard

Timeneye and how to track time on different tasks

Timeneye let users track time effectively, but it integrates with several popular tasks and to-do list software. Timeneye isn’t just a timesheet, but it adds several visual reporting tools to see where the time went and helps you to better project planning and develop your time management skills. 

It is easy to see exactly where your time went and, in the end, evaluate if that were an important/urgent activity that needed your time or that could wait. 

But let us start seeing the advantages that a time tracking tool like Timeneye can offer you to make time tracking a daily working habit of yours

Let us set it up! 

Sign up, open your project, and start tracking time with Timeneye 

First, get started by signing up for the time your tracking software account (in Timeneye you can do it from the website). Then, what you have to do is create your first project

new project to track time - Timeneye

When you track time, be accurate as much as you can so you will not forget the “email-answering time” or the numerous meetings requested by your client. 
Tracking your whole time on a project is a perfect way to bill properly your client because in this way you are aware of the billable vs non-billable hours you have worked on. 

As you set your projects in Timeneye, you will also break them down into phases.

Every content marketing activity will require you some time, as shown in this Timeneye project view. 

And now you can track your time, making sure you assign the right amount of time to the correct project and phase you’re working on. 

project's phases to track time - Timeneye

Connect Timeneye and Todo List Apps 

If at work you are already using to-do lists and a project management software, you can just add Timeneye’s time tracker to them

In this way, you won’t have to switch between multiple tabsand you will focus on the task, just right where you are. 

Track time - Timeneye integrations

Timeneye also tracks the time you spent on each task thanks to native connections and to its handy Timeneye Browser extension. 

  • To track time for Asana’s tasks and Basecamp to-dos use a combination of the browser widgets for starting timers. You can also just leave a comment on the task/todo with the time spent on the project; 
  • To track time for Clickup and Microsoft Planner sync your ClickUp project and Microsoft Planner plan with Timeneye. Then use the Timeneye Browser widget to track time; 
  • To track time in Todoist, Taskade, Microsoft To-Do, and Trello, use the combination of the Timeneye Browser widgets and use the widget button to track time. 

The integrations will link the time you track to the specific task you’re working on

How to know what the most time-wasting tasks are

A time audit will show you how you have allocated your time across your projects and it makes you know what project, task or client has been taking most of your time

Timeneye is a time tracking tool that automatically saves data on the software each time you track your time. 

In this way you can take advantage of the data and get time insights; it’s waaay more efficient than extracting data from endless spreadsheet rows, or worse, relying on your memory and guess on whose activities you have worked on during the last month. 

For example, in Timeneye’s personal report section, you can check how you have been using the time across all the projects.

data about projects'time and phases - extract reports with Timeneye

How to know how much money you should spend on repetitive tasks?

You can use a calendar to get organized and track your repetitive tasks

You can create recurring events for the task you do often, and then sync your calendar with Timeneye directly from your Outlook Calendar and Google Calendar Integration. 

Using a calendar for productivity is not only useful to remember tasks and appointments, but also for time blocking or deep work

If the calendar event is synced in Timeneye, all you need to do is to look for it in the Timeneye dashboard and use the suggestion to track time. 

We might now say that time management is something in between our organization and ability to recognize urgent and important activities and tricks and tools able to make our life easier to avoid distractions and interruptions, manual labor, or silly, repetitive tasks. 

First of all, we would need to focus on our time management skills and see how able we are to prioritize, delegate and delete non-important activities. 

Once we are confident and we know what to do and when to do it, we can rely on time tracking software, such as Timeneye, to enrich our time management skills and check how much time a task requires us

In this way it is up to us to decide if we want to put more energy into improving our work performance or, in case it is not worth it, it would be better to just leave it and not taking similar commitments in the future

Time management plus time tracking tools not only make us save a lot of time but they also make our business flourish

Give it a try and sign up for a free 30-day Timeneye trial! 

Business Self-Care: Avoiding Project Burnout

Burnout is never a fun feeling. You go to resume work on one of your projects, and no matter how pressing its deadline is or how passionate you felt about the work when you started, you just can’t bring yourself to complete the job. Don’t fall prey to any feelings of inadequacy, though.

Project burnout occurs when you look at a project too closely for too long, and it can arise in anyone.

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Time Management tips. How to meet your deadlines even in the busiest times

More often than not, the word “deadline” is enough to generate rushes of panic and desperation in any work environment. Some people are able to work well under this type of pressure. Others, not so much:

“I love deadlines. I like the whooshing sound they make as they fly by.”

– Douglas Adams

Still, there are several ways in which you can learn how to work on tight deadlines – and actually use them to be more productive.

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Start time tracking offline with the new Timeneye mobile apps!

As many of you know, we have been working on a new version of Timeneye. We opened our beta to user testing a few weeks ago, and we have to say, the response so far as been terrific! Thanks to all the users who have been sending us their feedback.

With this new version of Timeneye, we really want to make sure our users have the best time tracking experience possible. But we realised that our work would not be complete without the Timeneye Mobile apps.

Today, we are happy to announce that it is possible to beta test our new and improved mobile app for Android and iOS devices. Simple, intuitive timers to track your hours wherever you are, in just a few clicks!

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Time track inside Asana thanks to the new Timeneye integration

Any successful team knows that keeping track of everyone’s work is essential to finish a project. Adding efficient and detailed time tracking to the process will make sure that no minute of your precious time gets lost.

We have been working hard to integrate Timeneye with several productivity tools that help teams keeping track of their work. And today, we hare happy to announce our new native integration for Asana. Tracking time inside Asana tasks has never been so easy!

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Your time is priceless, take better care of it

Start managing your time in Timeneye with a 30-day trial.

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