Bringing time tracking in your company shouldn’t be a hassle. With this guide, you’ll be up and running and ready to track time with your team, in 5 minutes!
What is Timeneye?
The best time tracking app ever 🙂
The Dashboard is the first thing you see when you log in to Timeneye, it’s the calendar where you see the time you have tracked day by day.
A time entry is created when you save a certain duration of time, allocated to a project and a phase.
A time card is the colorful time entry you see on the dashboard.
Phases are used to break down your Timeneye Projects into smaller steps.
If you’ve come to look for this guide, you’ve probably already signed up for a Timeneye free trial.
(If you haven’t done that already, you can do it from this page).
Once you’ve signed up, you’ll see our onboarding sequence. You’ll set up your password and your timezone. The latter is important because the timezone you set affects all the scheduling and automatic save features.
During the onboarding, you can also add your colleagues/team members by importing them from a Microsoft account (more on that later).
When you’re done with the onboarding, welcome to your Timeneye workspace!
To give you an idea of what Timeneye looks like when you start using it, we’ve filled your trial account with demo data (projects and time entries).
You can get rid of the demo data before entering your own if you want.
Every minute you track in Timeneye has to be assigned to a Project (and Phase)
You can create a new project from the Register Time window or inside the Projects section of Timeneye.
1. Fill in the Project information. Type the Project name in the text box and select a color to identify the project in the Dashboard.
2. Add Team Members. Add the members of your team so that they can, too, track time for that project. You can start the project with just yourself in it, and add more people later on.
3. Add Phases.
Phases break down projects in smaller steps. Add at least one phase per project.
Optional: set an hourly budget for your project, or make it billable
Phases break down the projects into smaller steps. They can be the actual phases of the project or the single activities you perform for that client within the project. Remember to create at least one phase per project!
Not sure what phases to use? Select the option “Copy from…” and use our templates!
You can test Timeneye alone if you want, but if you’re trialing Timeneye to use it in your team, we recommend inviting a few people to join you right off the bat.
You can invite users from the section Management> Team members. All you need is their name and email address.
You can also invite people later on if you prefer.
If your team uses Office 365 or Google Suite, we’ve got you covered.
Right under the green “New team members” button you’ll see the options to import your team members automatically from Microsoft or Google Workspace.
The core of the time tracking functionalities is the blue Register time button on top.
(Quick tip: you can also open the Register time dialog by double-clicking on any day on the calendar)
In Timeneye, you can:
● Enter the time manually (i.e: “2h30”)
● Start a timer and let it run while you work
Time tracking: manual mode
To register a time entry, click on the blue + button on top. Then
1. Select a project
Projects are compulsory in order to track time in Timeneye. You can pick a project from the list under the Projects menu. If you want to create a new project, click on “Create new project” and fill all the project information;
2. Select a phase
Phases too are compulsory in order to track time, so make sure to have at least one phase for every project.
3. Enter the time duration (h; mm);
4. Select the date;
5. Click on Save entry.
Time tracking: timers (real-time)
Timers allow you to track time as you work. If you need a timer to keep you focused on the task at hand and you need a more precise way of measuring time, you should use timers.
Open the Register Time dialog:
1. Select a Project. If you want to create a new project, click on Create new project and fill all the project information;
2. Select a Phase;
3. Click on Start timer.
An active Timer will automatically appear in your calendar.
You can recognize an active timer by the small green dot blinking in the bottom right corner. Timers are also bigger than entries and paused timers.
We’ve built native integrations with Outlook Calendar and Google Calendar. Thanks to these integrations, you can bring all your calendar events to Timeneye, and include them in your timesheets.
Link the calendars using the Link Calendars option on the dashboard
Once your calendar is linked, all your events will be imported to Timeneye as Suggestions. Below you see what a suggestion looks like.
Click on the suggestion to track time. Finally, you’ll be able to tell how much time you spend in meetings, conference calls, and so on!
You can try any of Timeneye’s features during the 14-day trial. In fact, we recommend you play around with the app as much as possible, to understand in Timeneye is good for you.
Yeah, we know: getting aboard new software can be rocky. Not everybody will get into the habit of tracking right away.
To avoid chasing down your team to get them to track time, we can suggest:
For any questions, comments or suggestions, contact us at [email protected]!
Now, go to your Timeneye Workspace to complete the setup