Timeneye Quick Starter Guide

Bringing time tracking in your company should not be a hassle. With this guide, you will be up and running and ready to track time with your team.
It takes only 5 minutes!


The Basics: What is Timeneye?

The best time tracking app ever 🙂


Our Apps

Timeneye Web apptrack.timeneye.com
Timeneye Browser Widget: for Chrome, Firefox, for Microsoft Edge
Timeneye App for Android
Timeneye App for iOS


Basic Vocabulary

The Dashboard is the first thing you see when you log in to Timeneye, it is the calendar where you see the time you have tracked day by day.
A time entry is created when you save a certain duration of time, allocated to a project and a phase.
A time card is the colourful time entry you see on the dashboard.
Phases are used to break down your Timeneye Projects into smaller steps. 


Sign up and onboarding

If you are reading this guide it means that you have probably already signed up for a Timeneye free trial.
(If you haven’t done that yet, you can do it from this page).
Once you will have signed up, you will see our onboarding sequence.
It is now time to choose your password and your timezone. The latter is important because the timezone you set affects all the scheduling and automatic saved features).
During the onboarding, you can also add your colleagues/team members by importing them from a Microsoft account (more about it that later on).


What you wil find in the workspace

Once you will be done with the onboarding, welcome to your Timeneye workspace!

To give you an idea of what Timeneye looks like when you start using it, we have filled your trial account with demo data (projects and time entries).
You can get rid of the demo data before entering your own if you want to.


What you need to do right away


Create Projects

Every minute you track in Timeneye has to be assigned to a Project (and Phase).
You can create a new project from the Register Time window or inside the Projects section of Timeneye. 

1. Fill in the Project information. Type the Project name in the text box and select a colour to better identify the project in the Dashboard;

2. Add Team Members. Add the members of your team so they can also track time for that project. You can start the project with just yourself on it, and, later on add your colleagues;

3. Add Phases.Phases break down projects in smaller steps. Add at least one phase per project.

Optional:Set an hourly budget for your project, or make it billable.

Tips to set up your phases

Phases break down the projects into smaller steps. They can be the actual phases of your project or the single activities you perform for that client within the project. Remember to create at least one phase per project!

Examples:

  • A project called “Marketing” can have phases like “Social Media”, or “Email Marketing”, “Market Research”;
  • If you build an app, the phases can be “App 1.0”, “2.0”, and so on.

Not sure what phases to use? Select the option “Copy from…” and use our templates!


How do I add my team to Timeneye?

You can test Timeneye alone if you want to, but in case you are trialing Timeneye with your team, we would recommend to invite a few people to join you right off the bat.
You can invite users from the section Management> Team members. All you need to do is to add their name and email address.
You can also invite people later on!

Quick tip: Import team members from Microsoft/ Google

If your team uses Office 365 or Google Suite, we have got you covered.

Right under the green New team members button you will see the options to import your team members automatically from Microsoft or Google Workspace.


Start tracking time!

The core of the time tracking functionalities is the blue Register time button at the left side of the menu.
(Quick tip: you can also open the Register time dialog by double-clicking on the card regarding the activity on each day).
On Timeneye, you can:

Enter the time manually (i.e: “2h30”);

Start a timer and let it run while you work.


Time tracking: manual mode

To register a time entry, click on the blue + button at the left side of the menu. Then

1. Select a Project;
Projects are compulsory in order to track time in Timeneye. You can pick a project from the list under the Projects menu. If you want to create a new project, click on “New project” and fill in all the project information;
2. Select a Phase
Phases too are compulsory in order to track time, so make sure to have at least one phase for every project. 
3. Enter the time duration (h; mm);
4. Select the date (ddmm,yyyy); 
5. Click on Save entry.


Time tracking: timers (real-time)

Timers allow you to track time while you work. If you need a timer to keep you focused on the task at hand and you need a more precise way of measuring time, you should use timers.
Open the Register Time dialog:


1. Select a Project. If you want to create a new project, click on New Project and fill all the project information;
2. Select a Phase;
3. Click on Start timer.

An active Timer will automatically appear in your calendar.
You can recognize an active timer by the small green dots blinking in the bottom right corner. Timers are also bigger than entries and paused timers.

Optional (but recommended): link your calendars to Timeneye

We have built native integrations with Outlook Calendar and Google Calendar. Thanks to these integrations, you can bring all your calendar events to Timeneye, and include them in your timesheets.
Link the calendars using the Link Calendars option on the dashboard.

Once your calendar is linked, all your events will be imported to Timeneye as Suggestions. Below you see what a suggestion looks like. 

Click on the suggestion to track time and you will finally be able to know how much time you spend on meetings, conference calls, and so on!


What can I do during the trial?

Everything!
You can try any of Timeneye’s features during the 30-day trial. In fact, we recommend you play around with the app as much as possible to understand if Timeneye is good for you!


How do I get my team to actually track time?

Yeah, we know: getting aboard new softwares can be rocky. Not everybody will get into the habit of tracking right away.

To avoid chasing down your team to get them to track time, we would suggest you to:

  • Test Timeneye with a small group of people first, then progressively introducing the rest of the company to the tool;
  • Have your team set up the Daily email reminder (App&User settings>Emails): this feature sets an email that will be sent to the user when Timeneye detects no time tracked for the day;
  • Share this guide with the rest of the team!

How do I receive any help in case I am stuck?

For any questions, comments or suggestions, contact us at [email protected]!

Productivity awaits!

Now, go to your Timeneye Workspace to complete your setup 😉

Your time is priceless, take better care of it

Start managing your time in Timeneye with a 30-day trial.

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