Microsoft Time Tracking

The Complete Beginner's Tutorial for Microsoft To Do


When the demands of the day become overwhelming, it's all too easy to feel swamped and let important tasks slip through the cracks. That's why we highly recommend utilizing task management tools like Microsoft To Do.

In this beginner's guide to Microsoft To Do, we will delve into the art of task creation, prioritization, organization, and daily planning. Plus, we'll show you how to seamlessly integrate Microsoft To Do with other software, so you can see all your tasks and projects in one place. Discover the many features and benefits of Microsoft To Do with us.

Microsoft 365 user? We can help you be more productive!

Subscribe to our blog and never miss out on our valuable resources covering Microsoft 365, effective time management techniques, boosting productivity, and much more.

Tell me more!

Why should you use Microsoft To Do?

Microsoft To Do is a light task management tool fully integrated with Office 365.

It was created after the acquisition by Microsoft of the famous Wunderlist tool. Eventually Microsoft shut down Wunderlist in 2020, and put the team's effort to develop the new task management tool: Microsoft To Do.

Main Features and Benefits of Microsoft To Do

  • Creating tasks and subtasks;
  • Set tasks as important;
  • Due dates and reminders;
  • Integration with Office 365;
  • Task categories;
  • Easy, clean interface;
  • Mobile apps for managin tasks on the go.

Setting up Microsoft To Do

To get started, simply download the Microsoft To Do app from the Microsoft Store or your preferred app store. Once the app is installed, open it and sign in with your Microsoft account. If you don't have one, you can easily create a new account. 

Remember to set your preferred theme, language and timezone. 

If you need to save your eyes from strain, you can use Microsoft To Do on the Dark Mode: you can activate the Dark mode from the "Settings" at the top right.

microsoft to do home


To stay on top of your tasks while on the go, make sure to download the Microsoft To Do Mobile app. It allows you to check and manage your tasks wherever you are.

Creating and organizing tasks in Microsoft To Do

To add tasks, click on the + button and start typing. Press enter to save the task and create a new one. It's that easy!

ms to do new task


To add more details, click on the task to expand it. Here, you can enter subtasks to break it down into smaller steps. You can also add importance and due dates to keep track of your schedule and priorities.


ms to do detailed task setting


One of the key features of Microsoft To Do is the ability to organize tasks in Lists. By creating different lists, you can effectively group and categorize similar tasks together, making it easier to manage and prioritize your workload.

ms to list tasks


Furthermore, multiple lists can be orgnized in Groups.

For example, let's say you have a project deadline coming up at work. You can create a dedicated list specifically for that project and add all the related tasks to it. 

Similarly, if you have personal tasks like grocery shopping or booking a doctor's appointment, you can create a separate list for all your personal errands. This helps separate your work and personal life, allowing you to focus on one aspect at a time.

Microsoft To Do PRO tip #1

  • Use the Reminders feature to make sure you never miss a due date;


After you've worked of the task, you can check it off by clicking the round button on the left, to enjoy the little celebratory sound and that sweet dopamine boost. ✅

Using categories in Microsoft To Do

Just like other Microsoft products, Microsoft To Do allows users to easily categorize tasks using some sort of label/tag system. These categories provide a visual organization that makes it easy to find tasks. They remind me of the Planner labels, for instance.

To categorize a task, simply select a category from the menu:

ms to do categories


Microsoft To Do PRO tip #2

Use a combination of Groups, Lists and Categories to keep your account and tasks in order.


Collaborating and sharing tasks in Microsoft To Do

 By sharing a Microsoft to do list, you can delegate tasks to specific team members, or keep other people updated, making sure everyone is on the same page and working towards a common goal.

To share a list, simply right click on it and select the share option. From there, you can invite your colleagues by entering their email addresses or selecting them from your contacts. 

This feature is particularly beneficial for collaborative projects, as it allows team members to track progress, assign tasks, and communicate within the context of the shared list. 

By sharing lists, you can collaborate with colleagues or clients on specific tasks, promoting transparency.

Integrating Microsoft To Do with other apps and platforms

Ever wondered how much time your tasks actually take? Is there one task that seems to consume all your time and energy?

All this answers can be found in tracking time for your tasks. But because Microsoft To Do doesn't feature a built-in time tracking option, you can rely on Timeneye.

The Timeneye Browser Widget lets you add a time-tracking button in your tasks. By clicking in the time tracking panel inside a task, you can start a time and let it run while you work.


timeneye ms to do time tracking


Need to switch back and forth between tasks? No problem! You can top your timers, start a new one, and then resume your previous timer when working back on the task.

The data is stored safely in Timeneye and you can easily identify the time tracked for specific tasks.

This not only is important for personal productivity, but for invoicing/billing purposes: you can show the client exactly for what you're charging, and charge accordingly.

Microsoft To Do PRO tip #3

if you turn on Microsoft To Do's Suggestion feature, it will start suggesting potential tasks from your planner task, or emails and events from Outlook.


Microsoft To Do is a powerful task management tool that can greatly enhance your productivity and organization. By creating tasks, organizing them into lists, and utilizing categories and tags, you can effectively prioritize and manage your workload. The ability to collaborate and share tasks with others makes it a valuable tool for team projects and promoting transparency. Additionally, integrating Microsoft To Do with other apps and platforms, such as Timeneye for time tracking, can further optimize your productivity. 

Are you ready to analyse your productivity in Microsoft To Do? Get started today

Now that you got to know of Microsoft To Do, why not explore our series of Microsoft 365 guides? Discover other helpful guides, like our Microsoft Planner guide designed specifically for Project Managers.

If you happen to come across this guide and are curious to learn more about Timeneye, take a look at our comprehensive list of time tracking integrations compatible with the Microsoft 365 suite.

Similar posts

Join our newsletter and get the best tips on productivity, time management and more!